Funding Q & A
Request for Proposals: Reentry Employment Golden State Works Transitional Employment Program
- Questions regarding the Golden State Works Transitional Employment Program can be submitted by e-mail to dsimmons(AT)oaklandnet.com. Questions will not be taken by phone. Responses will be posted on a rolling basis.
- Last Day to Submit Questions: The last day questions will be accepted is March 29, 2017. Questions must be received by 2:00 P.M. PST
RFQ questions and responses as of March 28, 2017 and from the Bidders’ Conference are listed below:
Question: In addition to the required attachments, can bidders’ attach exhibits and other supplemental material?
Answer: No. Proposals should be responsive to all elements of the RFP – within the maximum 12 page narrative and attachments. No additional documents will be considered by the review panel.
Question: In the City of Oakland Combined Contract Schedules, on Schedule M, item 1, the form states “Have you performed services for the City in any year(s) prior to 20__?” Which year does “20__” represent?
Answer: Non-profit 501 (c) 3s are not required to complete Schedule M.
Question: How long does it take to get preference points?
Answer: Contract Compliance reviews the submittals for compliance with the minimum 50% Local and Small Local Business Enterprise Program requirement. The review process will take approximately 3-5 days. To further support local Oakland businesses, Oakland firms may earn additional preference points during the evaluation phase of the Request for Proposal and Request for Qualifications (RFP/RFQ) process as follows:
|Level of L/SLBE Participation Achieved||Bid Discounts To Be Awarded to Contractors (Construction)||Preference Points to be Awarded to Consultants (Professional Services)|
|50% 25% LBE and 25% SLBE||2%||2 pts|
|60%||30% LBE and 30% SLBE||3%||3 pts|
|70%||35% LBE and 35% SLBE||4%||4 pts|
|80%||40% LBE and 40% SLBE||5%||5 pts|
In those instances where VSLBE participation is evident, the value of preference points and bid discounts associated with VSLBE participation will be double-counted towards meeting the requirement.
|Years in Oakland||Oakland Resident Workforce|
|Years in Oakland||Additional Points||Workforce||Additional Points|
|5 yrs||.50 pts||Upto24%||1.00 pts|
|10 yrs||1.00 pts||25%-49%||2.00 pts|
|15 yrs||1.50 pts||50%-74%||3.00 pts|
|20yrs||2.00 pts||75%-99%||4.00 pts|
|25 yrs||2.50 pts||100%||5.00 pts|
Question: If you are not certified as a local small business how long does the certification process take?
Answer: The certification process will take 10 business days, but can be expedited if a firm is bidding or submitting a proposal for a City of Oakland project. Proposers are encouraged to contact the assigned contract compliance officer regarding your agency’s certification.
Question: Please clarify the dates for the changes in wage rates for Oakland’s Living Wage Ordinance and the Minimum Wage Ordinance and which wage rate work crews are required to be paid.
Answer: The required living wage rate is set in July of each year and the City of Oakland minimum wage is updated and effective on January 1 of each year. City of Oakland requires consultants/grantees to pay their employees the required living wage rate. Work crew participants are required to be paid Oakland’s minimum wage.
Question: If the proposal seeks to meet the Local Business Enterprise/Small Local Business Enterprise requirement for a qualifying proposal through a subcontractor that is certified as a Very Small Local Business Enterprise, is 25% of the contract subcontracted to this entity enough to meet the requirement?
Answer: Yes, 25%of the contract amount subcontracted to a very small local business enterprise will meet the requirement.
Question: What was the duration and outcome of the last (current) contract?
Answer: The current contract began in July 2014. It was originally a two.:.year contract that CDCR extended for an additional year from July 2016 to June 2017. The current agency contracted to provide the GSW program has performed well and met performance requirements.
Question: How is the contracted agency expected to response if substance abuse is suspected; can the agency suspend the parolee participant from the program?
Answer: Respondents should review the requirements on page 12 of the RFP regarding the Breathalyzer/Urinalysis Testing required by CDCR on both a random basis and in cases where the provider observes behavior ‘consistent with being under the influence.” Positive results must be reported to the Division of Adult Parole Operations (DAPO) Agent of Record (AOR). The Parole Agent will make the decision on whether or not the parolee participant can continue in the GSW program.
Question: What type of criminal background can the provider expect parolee participants to have? Will they have convictions for manslaughter, gang connections or will they just have misdemeanors?
Answer: By definition people on parole have been released from State Prison after serving a sentence for a felony conviction. They type of convictions will vary. DAPO agents will make the determination about who to refer. Parole Agents exercise their discretion in making referrals in cases of arson convictions and when a parolee participant is required to register as a sex offender under Cal. Penal Code Section 290. Both male and female parolee participants will be referred by the CDCR.
Question: Is specific training recommended to prepare agency staff to work with people on parole?
Answer: Stronger proposals will provide examples of the type of trainings and coaching that they have provided staff to be prepared for the referrals from CDCR.
Question: Who is the current provider?
Answer: Center for Employment Opportunities
Question: What is the required job coach to client ratio?
Answer: Providers are required to have a capacity to serve 120 participants at any given time. The participants will be at various stages of the program and interface with different staff at each stage from orientation and life skills training by the Life Skills Instructor, to working on a work crew under the supervision of a Crew Supervisor, coaching and job readiness by the Job Coach, job search and placement with the support of the Job Coach and Job Developer, and post-placement support by the Retention Specialist.
Question: How many participants are required to staff full crews?
Answer: Providers are required to send out six crews per day with 6 to 8 participants on each crew. As such, crew sizes range from 36 (minimum) to 48 (maximum) people per day. Providers must also incorporate a process for stand by crew members to ensure that any given crew does not drop below 6 participants.
Question: How many contracts are you going to award under this grant?
Answer: One contract will be awarded. However, a lead agency can apply and subcontract to other agencies.
Question: Is there an implementation/planning period for this grant?
Answer: There is no implementation/planning period designated during the grant period. The contract award announcement will be made at the beginning of May and provide for two months of planning/start up prior to the contract start date of July 1, 2017. There is a current GSW provider, if another agency is selected HSD will work to facilitate the transition to avoid a break in services. The selected agency must demonstrate the capacity to hit the ground running on July 1, 2017.
Question: The budget template mentions that indirect costs “May not exceed 10% of ENTIRE direct costs (including sub-grantee budgets)”. Please confirm this is correct.
Answer: That is correct.
Question: Are the job positions described in the RFP on pages 12-13 , Program Manager (1.0 FTE), Crew Supervisors (6 x 1.0 FTE), Job-Developer (1.0 FTE), Job Coach, Life Skills Instructor, Retention Specialist, and Data Specialist, the only staff positions covered by the grant? Is there a way to have a case manager and bookkeeper added?
Answer: The listed position are the only approved staff positions. In the GSW model all client facing staff are expected to provide case management.
Question: How are workers/parolee participants identified to participate in the GSW program?
Answer: The selected operator will receive parolee referrals from CDCR’s Division of Adult Parole Operations (DAPO). All parolee/participants will be referred through the DAPO’s Agent of Record (AOR).
Question: Does the non-profit organization play any role in identifying workers/participants?
Answer: No. As described above these funds are dedicated to serving people on parole identified and referred by DAPO.
Question: Is daily payroll required for all parole workers and other workers under this grant (Program Manager, Crew Supervisor, etc.)? Or is daily payroll only required for parole workers?
Answer: Daily paychecks are only required for GSW program participants – parolee participants – and not the agency staff providing supervision and supportive services to the participants.
Question: How does the grant suggest/require daily payroll to be administered?
Answer: There are no specific suggestions or requirements. However, the grantee must demonstrate the capacity to administer daily payroll and issue daily paychecks to each parolee participant on the days that they perform work on a crew.
Question: What is the maximum grant amount a non-profit can request?
Answer: There will be only one award of approximately $6,240,000 for two-years ($3,120,000 annually). The selected grantee must complete all the required activities of the GSW program. Applications may be from a single agency or a partnership among agencies with an identified Lead Agency.